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General process
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Papers should be addressed to:
Mathilde Charnay
PRO Newsletter Editorial Assistant
Mapi Research Trust,
27 rue de la Villette
69003 Lyon,
France.
Tel: +33 (0)4 72 13 51 42
Fax: +33 (0)4 72 13 55 73
Email: mcharnay@mapigroup.com
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Covering letter
A cover letter should identify the person (with the full address including telephone, fax, and e-mail numbers) responsible for information on the submitted contribution. He/she will be responsible for the final version of the paper before printing.
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All articles
All feature type papers are electronically reviewed by the Editor-in-Chief and a publication decision is sent back to the corresponding author via e-mail. Typically, accepted papers with minor (or in very unusual circumstances, major) changes are revised by the authors and resubmitted for another review cycle through the PRO Newsletter Editor- in-Chief. The Editor-in-Chief would then reexamine the revised paper. To make this process efficient, it is essential that the authors indicate how each of the Editor-in-Chief's comments is addressed when the manuscript is resubmitted. If the authors have not satisfactorily addressed all the issues raised by the Editor-in-Chief, the paper will be rejected without further revision.
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Consent to publish and transfer of copyright
The "Consent to publish and transfer of copyright" form should be duly signed and faxed to the PRO Newsletter Coordinator at +33 (0) 4 72 13 51 42 when the paper is accepted.
Note that authors and their companies have the right to post their PRO Newsletter-copyrighted material on their own servers without permission, provided that the server displays a prominent notice alerting readers to their obligations with respect to copyrighted material and that the posted work includes the PRO Newsletter copyright and reference.
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Author Proofs
The author will receive a galley proof of his/her article prior to publication. The usual format is as a PDF file e-mail attachment. The author is requested to provide corrections to the galley within three working days after receipt.
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Printed Issue
Once the issue of a publication has been printed, ten complimentary copies are sent to the corresponding author, who should distribute them to any coauthors. The copies will be sent soon after the PRO Newsletter is published.
Form of submitted communications
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Submissions should be written in standard U. S. English.
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Two electronic files of the paper should be submitted; one in Word without figures, and one a PDF file with text and inserted figures with captions. TeX/LaTeX is not acceptable. Figures must be included as separate files and not embedded in the Word file. The electronic files can be sent via e-mail.
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Articles should not exceed 3000 words (including tables, figures and references) 12-point type, single spaced, with left/right margins of 2.5 cm (1").
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Title: It should be concise and descriptive. It should be followed by:
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first name(s) of the author(s),
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name(s) of the author(s),
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academic degree(s),
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institutional affiliation of each author (including city and country)
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Abstract and Keywords
PRO Newsletter articles, unlike papers in transactions and journals, do not contain abstracts. However, abstract and keywords are necessary for electronic indexing in Reference Manager. The abstract should be brief, between 50 and 100 words. Four to eight keywords are usually sufficient.
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Abbreviations
Only standard abbreviations are acceptable. The first time an abbreviation appears, it should be defined.
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Consecutive Numbering of Parts
All manuscript pages, footnotes and references should be labeled in consecutive numerical order. Do not use a word processor’s automatic numbering feature.
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Figures, Tables, and Captions List
Illustrations and photographs should be submitted electronically. Do not embed figures and photographs in the text document. Each figure or photograph should be on a separate file. PRO Newsletter will make an effort to standardize sizes and fonts, however, the better the quality of the material submitted, the better the published result. Do not submit large tables full of numbers. Use graphs or submit only significant results.
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Mathematical Notation
To avoid errors in editing and typesetting, authors should clearly identify subscripts, superscripts, Greek letters, and other symbols. Add margin notes or other explanations wherever necessary. It is especially important to distinguish clearly between the following terms.
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Capital and lowercase letters when used as symbols.
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Zero and the letter “O”.
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The lowercase letter “l,” and numeral one, and the prime sign (').
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The letters “k” and κ (kappa), “u” and μ (mu), “v” and ν (nu), “n” and η (eta).
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Avoid ambiguities in equations and fractions in text through careful use of parentheses, brackets, etc. Note: in text, fractions are usually "broken down" to fit on one line and confusion can result if terms are not properly labeled. The conventional order of brackets is {[( )]}.
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Use of the multi dot rather than the multiplication sign when multiplying by powers of ten in equations or text is at the author’s discretion.
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In your manuscript, put each equation on a separate line. If you number them, put the number in parentheses in line on the far right of the page.
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Lead into an equation by ending the previous line with a colon. Do not use a period or comma to end an equation.
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Contact information
The contact information should be included at the end of the article and before the list of references: the name, address and phone/fax/e-mail numbers of the author to whom information requests can be addressed.
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References
References are to be cited in the text by superscript numbers and numbered in the order in which they are cited. List the first three authors and then add “et al.”.
Sample references are as follows:
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Acknowledgment
Any acknowledgment goes on a separate page following the references.
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